Plan for management of data set life cycle

[CraigClark]

Going buy the ORCS document we would like to make as much of this a taxonomy as possible.

This is for find-ability as we can use terms as facets on the search page.

There is an issue with numeric values that prevents ORCS from being implemented strictly with terms, for instance, FY+6y (Fiscal Year plus 6 years). Are people likely to filter for data sets based on their active/semi-active period code? It would be easiest if this was just a value on the data-set. Making this a taxonomy term would be a bad user experience because there are so many possible numeric options. You would need a term for each one.

We could create a vocabularies:

Records life cycle

Terms

• A | Active
• SA | Semi-active
• FD | Final Disposition

Final disposition categories

Terms

• DE | Destruction
• FR | Full Retention
• SR | Selective Retention
• OD | Other Disposition
• NA | Not Applicable

Special flags

Terms

• FOI | Freedom of Information/Protection of Privacy
• PIB | Personal Information Bank
• VR | Vital Records

All of the above could be facets on the search page.

Active and semi-active period codes would be a field. You would see the value when you look at a record set, however active period codes would not be facets. @NicoledeGreef , can we proceed this way?